Position Title: Payroll Clerk II Class Code:7191

Department: Central Office

Reports To: Finance Director

Approved By: Casey County Board of Education Date: July 2015

 

SUMMARY: Perform complex and responsible payroll duties requiring knowledge of both classified and certificated payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES.- Other duties may be assigned.

• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
• Compute annual vacation and sick leave allowances and payroll distribution; communicate with the District and site personnel regarding time reports, warrants, insurance coverage and leave time.
• Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
• Process and record specialized payroll services including Workers Compensation, retroactive pay, voluntary deductions and other related services.
• Calculate and prepare annual salary and budget projections for categorical programs as assigned.
• Process remittance of payroll vendor checks and the related billing reports.
• Work with auditors annually to assist in researching payroll records.
• Attend payroll related meetings and workshops as needed.
• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Perform administrative duties for the employee self service module and assist employees who have trouble logging in to this module.
• Prepare and maintain files of records and documents relating to work performed; prepare special reports.
• Process the payroll related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.

Operate standard office equipment including a computer terminal as required

 

KNOWLEDGE AND ABILITIES:

Knowledge of Principles and techniques involved in both classified and certificated payroll preparation, monitoring and control.

Financial record keeping principles and procedures

Modem office practices, procedures and equipment

District organization, operations, policies and procedures

Applicable state requirements and other applicable laws

Interpersonal skills using tact, patience and courtesy

Telephone techniques and etiquette

Operation of computer terminal and other office equipment

Tax withholding, voluntary deduction, garnishments and fringe benefits

Oral and written communication skills

ABILITY TO:

Perform complex and responsible payroll duties with a high degree of skill and accuracy 

Read, interpret, apply and explain rules, regulations, policies and procedures

Process payroll and related records for classified and certificated payrolls

Train and provide work direction to others

Deal tactfully and effectively with irate employees

Add, subtract, multiOly and divide quickly and accurately

Establish and maintain cooperative and effective working relationships with others

Meet schedules and time lines

Work confidentially with discretion

Communicate effectively both orally and in writing

Complete work with many interruptions

Type at an acceptable rate of speed

Maintain records and prepare reports

Understand and follow oral and written directions

Plan and organize work

Operate standard office equipment including a computer terminal as required.

 

EDUCATION and/or EXPERIENCE:

Any combination equivalent to: a High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.

 

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performedfor this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.